Description
The Assistant Budget Director provides technical expertise and assistance to the Deputy Chief Financial Officer and Budget Director in the allocation of resources to best accomplish the goals and objectives of county government. As a primary responsibility, the Assistant Budget Director assists in the recommendation, implementation and maintenance of the county budget. Responsibilities include coordination of budget development and day to day oversight, including the monitoring of expenditures and revenues, vendor payment, staff requisitions and expense reimbursements, revenue certification and commodity and service procurement processes to ensure compliance with the County Charter (Section 5.127), various County ordinances and the State of Michigan Uniform Budgeting and Accounting Act. Additionally, this position is responsible for ensuring that the enacted appropriations ordinance is implemented and complies with the schedule of periodic allotments.
The Assistant Budget Director is responsible for coordinating the preparation of quarterly projections of revenues and expenditures for the current and ensuing fiscal years to determine compliance with adopted appropriation levels. The position works closely with county departments and elected officials in preparing their annual budgets reviews. In addition, evaluates and makes recommendations regarding the fiscal impact of County programs of various budgetary actions. This position is also responsible for assisting in the preparation of the County Chief Executive Officer proposed budget and the final adopted budget documents as required by the County Charter. The Assistant Budget Director is responsible for the day to day monitoring of departmental spending throughout the year and is also responsible for reviewing and processing all amendments to the budget impacting the Enrolled Budget Ordinance. The Assistant Budget Director has direct oversight over the Budget and Planning division staffs that perform daily budgetary and account reviews related to the processing of various types of expenditure requests and recommends approval based on the availability of funds and the appropriateness of the expenditure.
- Required Tasks
- Operational Management & Oversight
Oversee daily operations and administrative functions within the Division, serving as the acting Director in the Director's absence.
Manage and implement divisional policies, procedures, and internal controls to ensure compliance with county, state, and federal regulations.
Monitor and evaluate program performance against established metrics, recommending and implementing corrective actions to improve service delivery and efficiency. - Staff Supervision & Development
Provide direct supervision and guidance to management and professional staff within assigned operational areas or programs.
Participate in hiring, training, performance evaluation, and disciplinary actions, ensuring a high-performing and well-trained workforce.
Foster a collaborative and productive work environment focused on customer service and accountability. - Budget & Financial Administration
Assist the Division Director in developing, monitoring, and managing the annual operating budget, including capital projects, personnel expenditures, and procurement.
Monitor expenditures to ensure adherence to budget limitations and assist in preparing fiscal forecasts and financial reports. - Policy & Project Implementation
Lead the planning, execution, and closure of specific strategic projects or initiatives delegated by the Director.
Assist in the research and development of new divisional policies, ordinances, and service delivery methods to address community needs and improve effectiveness.
Coordinate with other county departments, external agencies, and stakeholders to facilitate cross-divisional projects. - Deliver Exceptional Customer Service
Effectively communicate with Stakeholders - i.e., vendors, external customers, internal customers, as appropriate
Perform problem-solving and resolution as appropriate
Oversee Customer Data Management, as applicable - System Support and Data Analysis
Provides support to computerized systems used for accounting, payroll, budget development, and management information.
Performs a variety of special assignments involving the collection, analysis, and reporting of data
Performs various administrative functions for assigned accounts, such as data validation and cleansing - Universal Competencies Include:
Process Improvement
Policy/ Procedure Enforcement
Performance Tracking - Reporting out of KPIs - Strategic Budget Formulation and Financial Planning: With the Budget Director plays a lead role in the overall development of the County's annual budget. In addition to operating budgets, leading the planning, prioritization, budgeting, and monitoring of capital investments, aligning with long-term County strategies (Operating and CIP).
- Budget Execution and Compliance Oversight: Directs the day-to-day execution, monitoring of the adopted budget, overseeing all amendments, transfers, and position control, while ensuring robust regulatory compliance and timely identification of variances.
- Technology and Automation Leadership: Serves as the functional lead for budget technology and financial management systems, driving initiatives for Technology & Automation to enhance system functionality, streamline processes, and improve the accuracy of budget reporting and analysis.
- Executive Advising and Reporting: Has the ability to translate complex fiscal data and strategic planning models into clear, actionable reports/presentations for executive leadership and elected officials, enabling informed decision-making on the County's financial health and long-term capital strategy.
- Performance Monitoring & Process Improvement: Establishing performance metrics and dashboards related to budget outcomes, tracking budget vs. actuals, identifying trends/risks, and leading continuous improvement of budget processes.
- Other Duties As Assigned.
- Educational Requirements
- Experience Requirements
- Minimum 7-10 years of progressive experience budget development, execution and monitoring
- At least 5 years experience at the manager level
- Minimum of 3 years' experience of process improvement and project management.
- Minimum of 3 years' experience in researching, collecting data, preparing complex analyses, reports and presentations and project execution on subject matter related to this position.
- At least 5 years' experience leading teams or providing instructions to subordinate staff.
Wayne County Language for Applicant Pro
The Charter County of Wayne
The Charter County of Wayne is Michigan's largest county. We are home to 34 cities and nine townships. From Rockwood to Livonia, from Sumpter Township to the Grosse Pointes, each community in Wayne County offers residents and businesses a unique blend of opportunity to live, work, play and raise families. Headquartered in Detroit, our largest city and the automotive capital of the world, Wayne County offers a diversified economy and high standards for our residents' quality of life. Our history is rich, and we take pride in being one of the most diverse communities that values culture, arts, and world-class amenities. Wayne County provides leadership that ensures the County operates efficiently, effectively, and responsibly. We provide transparently while building a stronger County inclusive of collaborations, innovation, and a clear focus on serving our residents.
