DESCRIPTION OF MAJOR JOB DUTIES
In the Office of the Wayne County Clerk and under direct supervision of the County Clerk, Court Clerks, as sworn deputy clerks, are responsible to uphold and perform the County Clerk's statutory duty to attend the sessions of the Court and to maintain the care and custody of all records pertaining to the Clerk of the Court. Court Clerks maintain communication and interaction with judges, court personnel, law enforcement agencies, attorneys, and litigants; perform public contact and clerical work relative to the various proceedings coming under the jurisdiction of the Circuit Court in the divisions of Juvenile, Criminal and Civil and provide general and specific information concerning court cases and proceedings. Court Clerks assist in carrying out the court functions incidental to the hearings of cases, perform docket management, preparation and maintenance of court files and records; and perform data entry of the Court's rulings into the Court's Management System in a timely manner consistent with the orders of the court and in compliance with applicable court rules and statutes; perform swearing in of witnesses, and assist with the jury impaneling process and the giving of general and specific information concerning court cases and court proceedings to attorneys and litigants.
At the time of application and appointment, applicants must have:
• A High School Diploma or equivalent; AND
• Five (5) years of full-time paid clerical experience performing the following duties: data entry, processing and reviewing documents, handling public contact inquiries and maintaining files; OR
• Two (2) years of full-time paid clerical experience in a Prosecutor's Office, Corporation Counsel's Office, Clerk's Office, or Court System. Experience may include data entry, typing and preparing summons, pleadings, complaints, or motions and filing and assembling legal documents; OR
• Two (2) years of full-time paid clerical experience in a law firm or legal environment. Experience may include data entry, typing and preparing summons, pleadings, complaints, or motions and filing and assembling legal documents.
Equivalent part-time experience will be assessed and credited at the discretion of the Department of Personnel/Human Resources.
NOTE: A Bachelor's Degree may be substituted for one year of the required experienced listed above. Applicants must describe their experience and training in sufficient detail to allow evaluation of their acceptability. All educational documents must be submitted with the original application. Failure to do so will result in a rejection of the application.
SPECIAL CONDITIONS Employees will be fingerprinted and must pass a national criminal background check before being placed in this position and periodically thereafter.
TYPES OF TEST A Written Test (100%) covering knowledge of English usage, public relations, courtroom procedures, basic legal definitions, court rules, filing procedures, trial and jury selection procedures, and related information. Online virtual testing and testing at Wayne County Community College-Northwest Campus and the Guardian Building is available.
Candidates must pass all tests in order to be placed on the eligibility list.
In the event that the number of eligible applicants is equal to or less than the number required for certification, the Department of Personnel/Human Resources may substitute for the above tests an evaluation of experience and training or other such tests as the Department may deem desirable to determine the competence of the applicants for appointment.
The purpose of this examination is to establish an eligibility list from which to fill present and future vacancies. The eligibility list will remain in effect for six (6) months but may be extended. The eligible list resulting from this examination will be used only when there are no persons available on the current established Court Clerk 1, 2901 OC.
This is a continuous examination and ranking on the eligible list will be subject to change as names are added to and removed from the list.
Fringe Benefits: Employees receive liberal fringe benefits which include vacation pay, sick leave pay, health care insurance, optical, dental, long term disability, life insurance and a retirement plan.
How to Apply: Application must be made on an official application form (P/HR-210), which may be obtained at the office of the Department of Personnel/Human Resources or apply by visiting www.waynecounty.com/jobs. The application will be used for determining eligibility for admission to the examination and as a basis for rating experience and training.
Medical Examination: A pre-employment medical examination including a drug screen is given to all persons hired by the County to evaluate their physical and mental health. Candidates who do not pass the medical examination and drug screen will be disqualified.
Investigation and Probationary Period: An investigation of character and past employment and/or fingerprinting of candidates will also be conducted. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent, in accordance with the provisions of the collective bargaining agreements.
Veteran's Preference: Honorably discharged war veterans who receive passing grades on examination will have ten (10) points added to their final earned examination scores and those who have a service connected disability will have five (5) points added to their score, for a possible total of fifteen (15) additional points. Requests for and proof of eligibility must be submitted at the time of the examination.
Equal Employment Opportunity: Wayne County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to: recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. For information regarding the Department of Justice - EEO Utilization Report, please visit https://www.waynecounty.com/departments/phr/legalpostings.aspx.
Accommodations: If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Wayne County Department of Personnel/Human Resources at 313-224-5901 or via email at email@example.com. Hearing or speech impaired persons using TDD's or similar devices may contact the Michigan Relay Center, toll free at (800) 6493777 or 711 to communicate directly with the Department of Personnel/Human Resources during regular working hours.
Appeal of Rejection: Persons denied permission to compete in an examination may make a written appeal to the Wayne County Civil Service Commission for a final decision. An appeal must be filed within twenty (20) days following the mailing of the rejection stating the basis on which the application should be accepted.
Review of Examination: A request to review an examination must be made in writing within twenty (20) days after the notice of result of the examination is mailed. An appeal concerning the rating received must be made in writing within twenty (20) days after the review. An appeal must state the basis on which it is claimed that the rating is improper.